Today, there’s often an app for anything you could think of, from entertainment to work management. For those who are facing problems with your efficiency, there are a ton of time management apps on the market to keep your work on track. Many of these apps are made to help keep you focused on the task at hand and/or act as a to-do list for scheduling your tasks better.
We will only be including mobile apps in this article so you can download them easily on your phone for ease of use wherever you are. However, keep in mind that some of these apps do have desktop versions or extensions available so if you use your laptop or computer a lot for work, do consider checking those versions out as well.
Best Time Management Apps Worth Checking Out
Stay focused on your tasks and grow a forest while you’re at it with the Forest app. This app helps keep you motivated to finish tasks by rewarding you with a virtual seed for every 30 minutes of not reaching for your phone. This seed grows into a virtual tree over time. However, if you ever break focus and leave the app, your tree dies.
With a clean interface and charming concept, Forest is one of those time management apps that make productivity much more fun and interesting. By concentrating on tasks and avoiding distractions, you’re able to cultivate a digital forest and avoid procrastination along the way.
2. Kiwake (iOS)
Sometimes a regular alarm clock just won’t cut it when you want to manage your time more efficiently. Kiwake keeps wake up calls more interesting thanks to its powerful wake-up process. The app first requires you to take a picture of an object located away from your sleeping quarters to prove you’re awake and out of bed.
You’re then given a quick mini-game after to wake up your mind. After that, you’ll be asked to go over your schedule and goals for the day before the Kiwake alarm finally shuts off. All this seems excessive, but it’s one of the best time management apps for people who want to avoid oversleeping and need to get an early start to their day. With the Kiwake app, the snooze button will be a thing of the past.
One of the top organization apps out there, Todoist is a very systematic task management app that helps you organize and prioritize your tasks and projects. It helps organize your life by segregating your to-do list into different sections and priorities.
Moreover, its intuitive interface helps you seamlessly review and track your progress from one task to the next. Some would even consider it the best task management app out there. If daily to-do lists are one of your go-to time management techniques, then Todoist will be the best planner app for you.
RescueTime is the perfect work companion for those looking for time management apps that show a person’s productivity data. It measures the amount of time you spend on different apps and websites to show you just how much of your day is spent on other things.
Quantifying the amount of time you spend on other apps can ultimately help you manage your schedule better. This is especially useful if you tend to procrastinate on your smartphone. You can even set up alarms on RescueTime to notify you when you’ve spent too much time on a certain website or app. It helps you fight off distractions, especially when you need to focus on work.
Focus Keeper helps you manage your time better using the Pomodoro Technique. This technique is one of the most effective time management tools and if done right, it can transform the way you work. It involves breaking down work time into intervals of 25 minutes which are separated by 5-minute breaks in between. After four cycles, you are allowed to have a longer break of up to 30 minutes.
Using Focus Keeper allows you to manage your time better with the Pomodoro Technique, as the short breaks help you avoid burnout as you work throughout the day. Its interface is simple but intuitive, so it won’t disturb your productivity and time management efforts.
6. Remember The Milk (iOS/Android/Blackberry 10)
Another effective task manager app, Remember The Milk is a simple but effective virtual assistant that helps you schedule tasks with ease and efficiency. You can break down tasks into other sub-tasks to help make bigger projects more manageable.
Tasks can even be segregated into personal and business sections to help you manage your time better. This ensures you never miss a single task whether you’re on or off work. With Remember The Milk, you’ll be able to get through your to-do list in no time.
Powered by artificial intelligence (AI), Calendar is an excellent daily planner app that helps you manage your time wisely. Its AI algorithm helps you find the best schedules for meetings and integrates both Apple’s and Google’s calendars into one seamless dashboard. It’s the best scheduling app for people who work in teams and require an app that manages different schedules accordingly.
Add a bit of fun and excitement into your to-do list by throwing in a gaming factor into the mix. Epic Win turns the standard to-do list into an RPG. With each task completed, you are rewarded with experience points that are used to level up your in-game character.
Fail to complete a task and your avatar suffers the consequences. If you need to inject into Video game aficionados will especially find Epic Win to be one of the best planner apps to go for.
A more efficient alternative to timesheets, Toggl helps you track how much time you spend on certain tasks. It’s one of the best time management apps worth trying out, as the tracking of time allocated to projects can help you manage your schedules and workload more wisely. Toggl also offers the option to manually enter time and integrate your calendars.
More than just another platform to track time with, Toggl boosts productivity by analyzing how you can best make use of the time you have. It’s a must to download if you’re looking to start becoming more organized with your work.
Trello is one of the best time management apps out there due to its intuitive and visual platform. Tasks that need to be completed are shown as cards that move on the Trello board as you progress throughout the day.
It’s a flexible schedule app that assists in making work organization and time management a breeze. Trello even offers built-in workflow automation thanks to its AI Butler, so you get that extra bit of assistance in case you need it.
Referred to as a calendar made for sharing, TimeTree helps you manage schedules across teams and other groups of people. You can use TimeTree to fix schedules with friends and loved ones in case you’re looking to plan a trip out of town or just a night out for dinner.
Similarly, TimeTree can be used for work teams to keep track of schedules and deadlines on the go. It’s one of the essential time management apps that are crucial when your calendar is overflowing with not just work responsibilities, but social obligations as well.
Timely is a great scheduler app that tracks time in an efficient and orderly manner. By letting you lay out your schedule for the week ahead, Timely assists in how you estimate the time you might need to accomplish your tasks and work responsibilities.
You’ll be able to schedule your days better and manage your time more effectively this way as well. It’s one of those time management apps worth trying out if you’re the type who likes to think ahead and plan things out early on.
13. Clear (iOS)
Simple to use and easy on the eyes, Clear makes your to-do list much more intuitive with its all-gesture interface. Gone are the days of buttons for navigation, as Clear makes use of simple swipes and pinches as you navigate your roster of tasks. It makes the whole planning and scheduling process more straight to the point, which is perfect when you want a time management tool that simply gets the job done.
Fancy Hands comes in as the best app for when you have too much on your plate. There may be times when you might need an extra pair of hands to help you manage your time better. Sometimes, the best time management techniques involve knowing how much you can and cannot handle on your own.
The app is composed of a team of US-based virtual assistants who are available to help ease your workload when it becomes a little too overwhelming. It’s an essential resource that can benefit your work team to establish a more organized approach to time management and manpower dissemination.
Another effective task manager app, Nirvana helps you organize your life and structure your time around tasks that need to be accomplished. The app assists in providing you with an action plan as you go about your day.
It’s one of the best time management apps out there, as it helps you maximize your time when you progress from one task to the next. You’ll be able to find the ideal work-life balance with Nirvana there to help you.
16. Bounty Tracker
This is another gamified task management app that turns your daily tasks into quests. As you complete each task, you defeat monsters, unlock new characters and gain better equipment to add to your stash. You can even review your daily progress and achievement reports to see how you’re improving over time.
The best motivation you have with this app is that as you level up in the game, you are also leveling up in real life! The app has a very clean interface that is very easy to navigate and allows you to organize your tasks systematically.
Focus@Will differs from other time management apps in that it utilizes music to boost your concentration. Focus@Will makes use of scientifically-designed music to ease you into productivity as it helps raise your focus in a customizable way.
Choose from a wide variety of music genres to suit your taste and reduce distractions as you go about your day. Proper time management calls for a good level of focus, so Focus@Will can help get you in the right mindset for productivity and work efficiency.
Sorted makes scheduling your day so much easier. Write down all your tasks for the day in order with their time durations and the app will automatically time-schedule everything for you. You can then make any tweaks you want from there.
With its intuitive design, you can tag and store your tasks in folders. You can also break up certain tasks into smaller, more manageable sub-tasks so you can complete them one step at a time. This is one of the best time management apps for those who want their tasks readily available and quickly customizable.
Keep track of your progress and manage your work with Flow. When it comes to organization tools, Flow is an essential app to have, especially when you’re managing teams. Juggling projects and tasks will be much more manageable with Flow thanks to its straightforward interface.
It features a progress timeline to help you visualize where you’re at in terms of work development, which in turn will compel you to segregate tasks and make use of your time more efficiently. With Flow, you’ll be able to stay organized and in control of your time.
20. OmniFocus (iOS)
When work becomes overwhelming, you might find your thoughts all tangled in a jumbled mess. This is where OmniFocus steps into the picture. This app helps you organize your tasks to give your workday more structure. You’ll be able to take control of your time in a way that sets yourself up for success.
OmniFocus informs you of when it’s time to move on to your next task and switch up priorities to ensure you’re continuously making progress. You’ll be able to make the most of your time this way and stay productive while you’re at it. Its interface looks clean and professional. Additionally, it works seamlessly with Apple devices, so you’ll be able to stay organized with OmniFocus even when you’re out and about.
Clockify is one of the best time management apps for when you want to improve on how you organize your time. It tracks the time you spend on different tasks as it takes note of how you spend your work hours in a day. This data is crucial, as it will help you develop a work routine that maximizes your time in the best way possible.
You’ll thus be able to develop a work routine that is more time-efficient and ultimately more productive. With how valuable time is, having an app like Clockify will help you make the most out of your schedule for your benefit.
Need a little help in removing distractions? We all know how tempting it can be to reach for your smartphone and waste the day away on social media. Get an app like Freedom, which temporarily blocks your access to specified websites and other apps to help you stay focused as you work on tasks.
Freedom gives you the option to schedule sessions for when you need websites or apps to be blocked within the day. This, in turn, can help you establish a habit of productivity. You’ll be able to be more mindful of your time with something as useful as Freedom in your hands.
23. Loop Habit Tracker (Android)
You might find yourself staying unproductive due to an inability to shake off bad habits. This is why having an app like Loop is crucial when you want to create better, more productive habits in your life. Loop boasts of having detailed graphs to show your progress and personal growth.
Moreover, its minimalistic interface keeps things simple and straightforward. It’s also flexible with its more complex time constraints. This habit tracker can also be used to create a routine for your lifestyle, which can further enhance your productivity and time management skills.
Though it was primarily a task manager app, nTask has grown to become one of the most efficient time management apps out in the market. On top of being a great app for organizing tasks and schedules, nTask also has a commendable time tracking module. This, ultimately, helps you improve on time management skills.
It logs work hours, so you become more mindful of your productivity within the day. nTask is a great time management tool to have, whether you need it for personal matters or are looking for something to help you manage a team.
25. Be Focused
Be Focused is another time management app that uses the Pomodoro technique. However, it is a bit more flexible as you can set how long you want your working intervals and break durations to be. This allows you to customize the technique to suit your working style and schedule.
The app tracks your progress over a specified time to show how you’ve improved. You can even set goals for how much you aim to complete in a day. For those who want to try the Pomodoro technique but don’t want to be too restricted by it, this is a great app for you to try.
See your work team’s progress and keep track of your resources with Float. This app provides a more stress-free approach to scheduling, as it boasts of an easy click-and-drag method of assigning tasks. More than just another contender in a sea of planner apps, Float allows you to effectively plan ahead by making use of the data it has on your team’s workflow.
You can track time-based on scheduled tasks to keep tabs on your deadlines. Many time management apps can help you sustain a habit of productivity, but Float ultimately takes it a step further as a tool for multi-project planning and resource tracking.
The TickTick app is a scheduling and time management app all rolled into one. It allows you to create tasks quickly via your voice, emails or widgets on your phone. You can then set reminders for each task as necessary; the app even has a feature that sends reminders when you’re in a particular location.
Other than that, the app includes a Pomodoro timer as well as a white noise player to help you stay focused on your tasks. If you are looking for an all-in-one app to get your life in order, TickTick is just right for you.
Similar to WorkComposer, Jibble has features to track a person’s progress and work output for the day. Besides activity tracking, Jibble is also great for calculating work hours to determine accurate billing for clients. This is great for freelancers whose rates are highly dependent on the number of hours spent on a project.
Reports can also be auto-generated to keep you updated on your and your team’s progress. There is a feature that allows each team member to clock in and clock out to track their attendance. Without a doubt, Jibble is a useful tool for businesses that need to thoroughly monitor their progress and work output.
Ensure work efficiency with an app like Time Doctor, which tracks your day-to-day schedules with thorough breakdowns of how much time is spent on different tasks. On top of receiving a report on time breakdown, Time Doctor also records how much time is spent on websites and apps.
This can help keep you and your team more mindful of what you spend your time on. Time management apps are there to help make you more productive and aware of how you manage your time, so having an app like Time Doctor can ensure you stay on top and in control of your schedules.
Seeing your tasks through a more visual platform can help you prioritize and manage your time more efficiently. Something like Priority Matrix is perfect for such needs, as it’s an app that separates your tasks based on their level of priority.
By separating tasks into quadrants, you’re able to segregate your projects and prioritize accordingly. Priority Matrix is undoubtedly one of the best organization apps to use when you’re overwhelmed by your workload and are unsure as to which tasks need to be prioritized first.
Proper time management allows you to work smarter, not harder. With the right time management apps, you’ll be able to develop a habit of productivity and stay focused on your priorities.
There’s no harm in relying on technology to help out with how you manage your time, especially if you’re the type who has always struggled to fight off distractions. Time is money, after all, so make the most out of your resources to ensure you’re using your time wisely.